Corporate conference & Event planning

A lot goes into a project, and Behind the Scenes ties together both the creative and logistical details to create a memorable experience for your customers. We can handle all aspects of an event, including training support, logistics and fulfillment, or just provide extra support in the areas you need additional assistance with our “a la carte services!”

Read more below by clicking each headline. Then, when you're ready to move forward, call us at 901.624.7047, or send us an email info@btsmemphis.com. We'll make it happen for you.

Attendee Programs / Team Building Activities 

Team building activities is another area where we have lots of ideas and experience. From scavenger hunts, to team competitions, we can create activities that are both fun and meaningful.

Audio / Visual Management 

We produce fully-integrated programs by combing the creative expertise of our design team, the management expertise of our production team and the ingenuity of our technical team. Our collaborative approach delivers flawless AV services.

Budget Development, Management And Reconciliation 

Making the most of your event funds is the name of the game. We take great pride in establishing and managing an accurate budget to help ensure you meet your financial objectives.

Contract Negotiation: Facilities and Suppliers 

We can secure the most competitive prices and terms for any outsourced service through our extensive contract experience, solid connections in the industry, and working relationships with the highest quality suppliers. Negotiations, contract reviews, terms, payment schedules and relationship management are standard services we offer with all events.

Design and Decor Elements 

The right experiential room design can enhance any project and support your message.  We work within your budget to bring your event goal to life, turning a simple meeting environment into a tangible experience.

 

Destination Selection & Site Negotiations 

Location matters! We have extensive knowledge of hotel operations and experience at venues throughout the United States. We can research and identify location options that offer you the space and amenities you need at the price point that you need.

Entertainment Sourcing, Contracting and Management 

Let us help find the right entertainment for your event, your audience and your budget, from big name entertainment, speakers and even solo musicians to enhance your event.

Event Objective Analysis 

Great meetings and events begin with clear objectives. We can help define and clarify your goals and then work with you to create an experiential event that creates a lasting impression for your attendees.

Food And Beverage Negotiations and Execution 

Food and beverage is another aspect of event planning where experience is a clear advantage. Let us help you negotiate and coordinate menus that delight both your attendees’ palate and your budget!

Ground Transportation Management 

Taking the hassle out of transportation services for your attendees is our goal. We coordinate airport arrival and departures, and off-site activity transportation for you.

Housing Negotiation and Reservation Management 

Securing hotel rooms and managing room blocks are critical aspects of most events. We focus on coordinating this time-consuming task allowing you to focus on other aspects of your attendees’ experience.

Meeting Room Facilitation 

Timely movement of attendees for on-time starts, and monitoring of room temperature and extraneous noise or distractions are just a few examples of how our team can help facilitate on-site logistics freeing you to focus on your attendees.

Off-Site and Auxiliary Events and Activities 

We are your extra set of arms and legs coordinating off-site activities and events from planning to on-site execution. Get the most out of your meetings by letting us coordinate the details.

On-Site Staffing and Coordination 

Get the most out of your meeting or event by letting us focus on all the details that might keep you up at night. Our team becomes an extension of your on-site team to ensure a seamless level of service.

Program Content Development 

Let us help you communicate, educate, and motivate your attendees. From conception to completion, our team will work with you on your key messages to ensure your meeting hits the mark.

Speaker Recommendations and Selection 

Looking for a speaker to help drive a specific point home, or someone with a story that can motivate the masses? We can recommend and secure a keynote speaker with a message that is just right.

Tradeshow and Expo Management 

We deliver well planned, hassle-free tradeshow services for you and your exhibitors. We have great experience as the direct contact for your exhibitors freeing up your time. We prepare floor diagrams, negotiate with the best exhibit service providers, prepare exhibitor kits, assigning booths, coordinate exhibitor needs and handling their drayage requirements.